DelDOT Project Development Manual - Recent changes [en]

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Chapter 1 - Introduction

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	<td>Mark Luszcz, Deputy Director Operations and Support, Division of Transportation Solutions</td>		<td>Mark Luszcz, Deputy Director Operations and Support, Division of Transportation Solutions</td>
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			<td>Mark Buckalew, Deputy Director of Transportation Solutions</td>
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Chapter 7 - Bid Phase and Award

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	After Plans, Specifications, and Estimates (PS&E) approval, the contract elements developed by the project team are packaged together by DelDOT’s Contract Administration section and advertised or let for bid. This portion of the project development process is known as the bid phase. In the bid phase, the bid proposal and the other contract documents are publicly advertised for prospective bidders to review, submit questions, and potentially offer bid. The bid proposal is also sometimes referred to as the invitation to bid or as a request for proposals (RFP). Bids received are reviewed by the project team and the contract can either be awarded or bids rejected. This phase in the project development process is intentionally regimented and must be strictly observed to ensure fair and equitable solicitation, protect DelDOT from unbalanced or otherwise detrimental agreements, and to comply with the pertinent procurement requirements in [https://delcode.delaware.gov/title29/c069/index.html 29 Del. C. Chap. 69] and in [https://www.ecfr.gov/current/title-23 Title 23] of the Code of Federal Regulations. The process described in this chapter primarily considers Design-Bid-Build contracts. Additional information on DelDOT’s processes related to alternative contracting methods are discussed in Section 6.1 ~~[NEEDS LINK~~]. In accordance with [https://delcode.delaware.gov/title29/c069/sc03/index.html 29 Del. C. § 6923 (e)(2)], the bid proposal must include at a minimum the following elements:		After Plans, Specifications, and Estimates (PS&E) approval, the contract elements developed by the project team are packaged together by DelDOT’s Contract Administration section and advertised or let for bid. This portion of the project development process is known as the bid phase. In the bid phase, the bid proposal and the other contract documents are publicly advertised for prospective bidders to review, submit questions, and potentially offer bid. The bid proposal is also sometimes referred to as the invitation to bid or as a request for proposals (RFP). Bids received are reviewed by the project team and the contract can either be awarded or bids rejected. This phase in the project development process is intentionally regimented and must be strictly observed to ensure fair and equitable solicitation, protect DelDOT from unbalanced or otherwise detrimental agreements, and to comply with the pertinent procurement requirements in [https://delcode.delaware.gov/title29/c069/index.html 29 Del. C. Chap. 69] and in [https://www.ecfr.gov/current/title-23 Title 23] of the Code of Federal Regulations. The process described in this chapter primarily considers Design-Bid-Build contracts. Additional information on DelDOT’s processes related to alternative contracting methods are discussed in [[Chapter 6 - Project Delivery#6.1 Contracting Method Selection\|Section 6.1]]. In accordance with [https://delcode.delaware.gov/title29/c069/sc03/index.html 29 Del. C. § 6923 (e)(2)], the bid proposal must include at a minimum the following elements:
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	The information required to develop the bid proposal is more fully described in Section 6.2 ~~[NEEDS LINK~~].		The information required to develop the bid proposal is more fully described in [[Chapter 6 - Project Delivery#6.2 Elements of a Contract\|Section 6.2]].
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	Once consensus is reached with the relevant stakeholders, the addendum can be drafted into the plans. Chapter 6 ~~[NEEDS LINK~~] contains DelDOT’s drafting guidance for addenda. The design team should then circulate the addendum for comment and adjust the plans accordingly. Again, FHWA must also review and approve the addendum on PODI projects in accordance with the project’s PODI Stewardship & Oversight Plan. The addendum review and approval process will occur through Unifier for projects included within the software. If changes are required to quantities, items, or unit prices, the Project Manager must also input the changes into AASHTOWare project with confirmation of the PS&E Coordinator. Additionally, support sections must issue new statements to accompany the addendum if the change dictates. Addendum for projects that are not in Unifier will need to be coordinated directly with DelDOT’s Contract Administration section.		Once consensus is reached with the relevant stakeholders, the addendum can be drafted into the plans. [[Chapter 6 - Project Delivery\|Chapter 6]] contains DelDOT’s drafting guidance for addenda. The design team should then circulate the addendum for comment and adjust the plans accordingly. Again, FHWA must also review and approve the addendum on PODI projects in accordance with the project’s PODI Stewardship & Oversight Plan. The addendum review and approval process will occur through Unifier for projects included within the software. If changes are required to quantities, items, or unit prices, the Project Manager must also input the changes into AASHTOWare project with confirmation of the PS&E Coordinator. Additionally, support sections must issue new statements to accompany the addendum if the change dictates. Addendum for projects that are not in Unifier will need to be coordinated directly with DelDOT’s Contract Administration section.
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	DelDOT provides a [https://deldot.gov/Business/drc/xls/projectmanagement/bid_tabulation_and_analysis_worksheet.xlsx Bid Tabulation and Analysis Worksheet] which will need to be attached to the [https://deldot.gov/Business/drc/docs/pmdocs/recommendationtoawardorrejectbids.docx RTA Memo] when submitted for endorsement as well as an [https://deldot.gov/Business/drc/xls/projectmanagement/RTA_Bid_Analysis_Report_Sample.xlsx RTA Bid Analysis Report Sample] which is available for the design team’s reference. Whenever award is recommended, the project estimate in Unifier must be updated to be consistent with the recommendations in the [https://deldot.gov/Business/drc/docs/pmdocs/recommendationtoawardorrejectbids.docx RTA Memo]. The design team must also determine if the project is adequately funded for the awarded amount. In cases where the awarded amount is greater than the funded amount, the DelDOT Project Manager must work with the Division of Finance to obtain the necessary funding for construction. Additional information on project cost increases is included in Section 5.8.7 ~~[NEEDS LINK~~].		DelDOT provides a [https://deldot.gov/Business/drc/xls/projectmanagement/bid_tabulation_and_analysis_worksheet.xlsx Bid Tabulation and Analysis Worksheet] which will need to be attached to the [https://deldot.gov/Business/drc/docs/pmdocs/recommendationtoawardorrejectbids.docx RTA Memo] when submitted for endorsement as well as an [https://deldot.gov/Business/drc/xls/projectmanagement/RTA_Bid_Analysis_Report_Sample.xlsx RTA Bid Analysis Report Sample] which is available for the design team’s reference. Whenever award is recommended, the project estimate in Unifier must be updated to be consistent with the recommendations in the [https://deldot.gov/Business/drc/docs/pmdocs/recommendationtoawardorrejectbids.docx RTA Memo]. The design team must also determine if the project is adequately funded for the awarded amount. In cases where the awarded amount is greater than the funded amount, the DelDOT Project Manager must work with the Division of Finance to obtain the necessary funding for construction. Additional information on project cost increases is included in [[Chapter 5 - Stakeholder Management#5.8.7 Project Cost Increases\|Section 5.8.7]].
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Definitions

BBarnard — Fri, 09 Oct 2026 15:39:15 GMT

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	<p><b>Standard Specifications</b> – DelDOT’s general contracting, material, and construction method requirements for typical road and bridge construction. The Standard Specifications are incorporated into DelDOT contracts by reference, thereby making them an enforceable part of the contract.</p>		<p><b>Standard Specifications</b> – DelDOT’s general contracting, material, and construction method requirements for typical road and bridge construction. The Standard Specifications are incorporated into DelDOT contracts by reference, thereby making them an enforceable part of the contract.</p>

	<p><b>State Historic Preservation Officer (SHPO)</b> – The official designated by the governor of each state to carry out the responsibilities of the National Historic Preservation Act (NHPA) of 1966 and administer the State’s historic preservation program and the duties, as described in 36 CFR 61. While the SHPO is an individual, it is also an office that performs a variety of functions under the NHPA and associated state laws.</p>		<p><b>State Historic Preservation Officer (SHPO)</b> – The official designated by the governor of each state to carry out the responsibilities of the National Historic Preservation Act (NHPA) of 1966 and administer the State’s historic preservation program and the duties, as described in [https://www.ecfr.gov/current/title-36/chapter-I/part-61 36 CFR 61]. While the SHPO is an individual, it is also an office that performs a variety of functions under the NHPA and associated state laws.</p>

	<p><b>State Implementation Plan (SIP)</b> – A plan that is required under the Clean Air Act which outlines how a state will achieve, maintain, and enforce the NAAQS.</p>		<p><b>State Implementation Plan (SIP)</b> – A plan that is required under the Clean Air Act which outlines how a state will achieve, maintain, and enforce the NAAQS.</p>

Chapter 7 - Bid Phase and Award

BBarnard — Thu, 08 Oct 2026 22:06:08 GMT

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Definitions

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	<p><b>August Redistribution</b> – A redistribution of federal transportation funds that occurs near the end of the federal fiscal year. The redistribution gives state DOTs access to any anticipated unused obligation limitation, allowing them to commit additional funds beyond their initial share by the end of the fiscal year on September 30th.</p>		<p><b>August Redistribution</b> – A redistribution of federal transportation funds that occurs near the end of the federal fiscal year. The redistribution gives state DOTs access to any anticipated unused obligation limitation, allowing them to commit additional funds beyond their initial share by the end of the fiscal year on September 30th.</p>

	<p><b>Authorization</b> – Authorization at the state level consists of a cost limit being approved by the General Assembly through the annual Bond Bill. All state authorization is given at the start of a new phase. Authorization at the federal level is provided by the in-effect federal authorization act. Authorization approval for a phase is provided through FMIS approval.</p>

	<p><b>Authorization</b> – Authorization at the state level consists of a cost limit being approved by the General Assembly through the annual Bond Bill. All state authorization is given at the start of a new phase. Authorization at the federal level is provided by the in-effect federal authorization act. Authorization approval for a phase is provided through FMIS approval.</p>		<p><b>Authorization</b> – Authorization at the state level consists of a cost limit being approved by the General Assembly through the annual Bond Bill. All state authorization is given at the start of a new phase. Authorization at the federal level is provided by the in-effect federal authorization act. Authorization approval for a phase is provided through FMIS approval.</p>
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	<p><b>Borrow</b> – Soil removed from a designated location for the purpose of providing embankment/fill material at another site.</p>		<p><b>Borrow</b> – Soil removed from a designated location for the purpose of providing embankment/fill material at another site.</p>

	<p><b>Breakout Sheet</b> – A worksheet that is included in the Invitation to Bid package wherein a lump sum pay item is broken into smaller and more easily quantifiable line items. Typical elements that utilize breakout sheets include various utility work, tree plantings, and certain rehabilitation work.</p>

	<p><b>Brownfield</b> – Real property where it is either known or there is a reasonably held belief that the property is environmentally contaminated which have entered into the Brownfield Program.</p>		<p><b>Brownfield</b> – Real property where it is either known or there is a reasonably held belief that the property is environmentally contaminated which have entered into the Brownfield Program.</p>
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	<p><b>Dover Kent County Metropolitan Planning Organization</b> – Metropolitan planning organization covering Kent County Delaware.</p>		<p><b>Dover Kent County Metropolitan Planning Organization</b> – Metropolitan planning organization covering Kent County Delaware.</p>

	~~<p><b>Dover/ Kent MPO</b> – Metropolitan planning organization covering Kent County Delaware.</p>~~

	<p><b>Easement</b> – An interest in real property that conveys a right to use or control a portion of an owner's property or a portion of an owner's rights in the property either temporarily or permanently.</p>		<p><b>Easement</b> – An interest in real property that conveys a right to use or control a portion of an owner's property or a portion of an owner's rights in the property either temporarily or permanently.</p>
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	<p><b>Time of Year Restriction (TOYR)</b> – A period in which certain work is prohibited by a regulatory agency.</p>		<p><b>Time of Year Restriction (TOYR)</b> – A period in which certain work is prohibited by a regulatory agency.</p>

	<p><b>Timing Statement</b> – – A summary of the analysis conducted to determine the contract duration which will be included in a contract’s General Description.</p>		<p><b>Timing Statement</b> – A summary of the analysis conducted to determine the contract duration which will be included in a contract’s General Description.</p>

	<p><b>Town Agreements</b> – An agreement between a municipality and DelDOT which allows DelDOT to perform work within a municipality’s boundaries.</p>		<p><b>Town Agreements</b> – An agreement between a municipality and DelDOT which allows DelDOT to perform work within a municipality’s boundaries.</p>

Revisions

BBarnard — Wed, 07 Oct 2026 20:41:12 GMT

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	<th><u>Approval Date</u></th>		<th><u>Approval Date</u></th>
	<th><u>Title of Revision</u></th></tr>		<th><u>Title of Revision</u></th></tr>
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			<td>7/6/2026</td>
			<td>[[Media:Revision and Approval Log July2026.pdf\|Initial Publication, Chapters 1, 2, and 3]]</td>
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	<td>10/6/2026</td>		<td>10/6/2026</td>

Definitions

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