BBarnard at 18:16, 9 October 2026

2026-10-09T18:16:07Z

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	After Plans, Specifications, and Estimates (PS&E) approval, the contract elements developed by the project team are packaged together by DelDOT’s Contract Administration section and advertised or let for bid. This portion of the project development process is known as the bid phase. In the bid phase, the bid proposal and the other contract documents are publicly advertised for prospective bidders to review, submit questions, and potentially offer bid. The bid proposal is also sometimes referred to as the invitation to bid or as a request for proposals (RFP). Bids received are reviewed by the project team and the contract can either be awarded or bids rejected. This phase in the project development process is intentionally regimented and must be strictly observed to ensure fair and equitable solicitation, protect DelDOT from unbalanced or otherwise detrimental agreements, and to comply with the pertinent procurement requirements in [https://delcode.delaware.gov/title29/c069/index.html 29 Del. C. Chap. 69] and in [https://www.ecfr.gov/current/title-23 Title 23] of the Code of Federal Regulations. The process described in this chapter primarily considers Design-Bid-Build contracts. Additional information on DelDOT’s processes related to alternative contracting methods are discussed in Section 6.1 ~~[NEEDS LINK~~]. In accordance with [https://delcode.delaware.gov/title29/c069/sc03/index.html 29 Del. C. § 6923 (e)(2)], the bid proposal must include at a minimum the following elements:		After Plans, Specifications, and Estimates (PS&E) approval, the contract elements developed by the project team are packaged together by DelDOT’s Contract Administration section and advertised or let for bid. This portion of the project development process is known as the bid phase. In the bid phase, the bid proposal and the other contract documents are publicly advertised for prospective bidders to review, submit questions, and potentially offer bid. The bid proposal is also sometimes referred to as the invitation to bid or as a request for proposals (RFP). Bids received are reviewed by the project team and the contract can either be awarded or bids rejected. This phase in the project development process is intentionally regimented and must be strictly observed to ensure fair and equitable solicitation, protect DelDOT from unbalanced or otherwise detrimental agreements, and to comply with the pertinent procurement requirements in [https://delcode.delaware.gov/title29/c069/index.html 29 Del. C. Chap. 69] and in [https://www.ecfr.gov/current/title-23 Title 23] of the Code of Federal Regulations. The process described in this chapter primarily considers Design-Bid-Build contracts. Additional information on DelDOT’s processes related to alternative contracting methods are discussed in [[Chapter 6 - Project Delivery#6.1 Contracting Method Selection\|Section 6.1]]. In accordance with [https://delcode.delaware.gov/title29/c069/sc03/index.html 29 Del. C. § 6923 (e)(2)], the bid proposal must include at a minimum the following elements:
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	The information required to develop the bid proposal is more fully described in Section 6.2 ~~[NEEDS LINK~~].		The information required to develop the bid proposal is more fully described in [[Chapter 6 - Project Delivery#6.2 Elements of a Contract\|Section 6.2]].
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	Once consensus is reached with the relevant stakeholders, the addendum can be drafted into the plans. Chapter 6 ~~[NEEDS LINK~~] contains DelDOT’s drafting guidance for addenda. The design team should then circulate the addendum for comment and adjust the plans accordingly. Again, FHWA must also review and approve the addendum on PODI projects in accordance with the project’s PODI Stewardship & Oversight Plan. The addendum review and approval process will occur through Unifier for projects included within the software. If changes are required to quantities, items, or unit prices, the Project Manager must also input the changes into AASHTOWare project with confirmation of the PS&E Coordinator. Additionally, support sections must issue new statements to accompany the addendum if the change dictates. Addendum for projects that are not in Unifier will need to be coordinated directly with DelDOT’s Contract Administration section.		Once consensus is reached with the relevant stakeholders, the addendum can be drafted into the plans. [[Chapter 6 - Project Delivery\|Chapter 6]] contains DelDOT’s drafting guidance for addenda. The design team should then circulate the addendum for comment and adjust the plans accordingly. Again, FHWA must also review and approve the addendum on PODI projects in accordance with the project’s PODI Stewardship & Oversight Plan. The addendum review and approval process will occur through Unifier for projects included within the software. If changes are required to quantities, items, or unit prices, the Project Manager must also input the changes into AASHTOWare project with confirmation of the PS&E Coordinator. Additionally, support sections must issue new statements to accompany the addendum if the change dictates. Addendum for projects that are not in Unifier will need to be coordinated directly with DelDOT’s Contract Administration section.
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	DelDOT provides a [https://deldot.gov/Business/drc/xls/projectmanagement/bid_tabulation_and_analysis_worksheet.xlsx Bid Tabulation and Analysis Worksheet] which will need to be attached to the [https://deldot.gov/Business/drc/docs/pmdocs/recommendationtoawardorrejectbids.docx RTA Memo] when submitted for endorsement as well as an [https://deldot.gov/Business/drc/xls/projectmanagement/RTA_Bid_Analysis_Report_Sample.xlsx RTA Bid Analysis Report Sample] which is available for the design team’s reference. Whenever award is recommended, the project estimate in Unifier must be updated to be consistent with the recommendations in the [https://deldot.gov/Business/drc/docs/pmdocs/recommendationtoawardorrejectbids.docx RTA Memo]. The design team must also determine if the project is adequately funded for the awarded amount. In cases where the awarded amount is greater than the funded amount, the DelDOT Project Manager must work with the Division of Finance to obtain the necessary funding for construction. Additional information on project cost increases is included in Section 5.8.7 ~~[NEEDS LINK~~].		DelDOT provides a [https://deldot.gov/Business/drc/xls/projectmanagement/bid_tabulation_and_analysis_worksheet.xlsx Bid Tabulation and Analysis Worksheet] which will need to be attached to the [https://deldot.gov/Business/drc/docs/pmdocs/recommendationtoawardorrejectbids.docx RTA Memo] when submitted for endorsement as well as an [https://deldot.gov/Business/drc/xls/projectmanagement/RTA_Bid_Analysis_Report_Sample.xlsx RTA Bid Analysis Report Sample] which is available for the design team’s reference. Whenever award is recommended, the project estimate in Unifier must be updated to be consistent with the recommendations in the [https://deldot.gov/Business/drc/docs/pmdocs/recommendationtoawardorrejectbids.docx RTA Memo]. The design team must also determine if the project is adequately funded for the awarded amount. In cases where the awarded amount is greater than the funded amount, the DelDOT Project Manager must work with the Division of Finance to obtain the necessary funding for construction. Additional information on project cost increases is included in [[Chapter 5 - Stakeholder Management#5.8.7 Project Cost Increases\|Section 5.8.7]].
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BBarnard at 22:06, 8 October 2026

2026-10-08T22:06:08Z

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BBarnard at 18:46, 15 April 2024

2024-04-15T18:46:16Z

← Older revision		Revision as of 18:46, 15 April 2024
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	Chapter 7 Bid Phase and Award		Chapter 7 Bid Phase and Award

BBarnard: Created page with "

Chapter 7 Bid Phase and Award

7.1 Addenda

Section currently under development.

7.2 Questions from Bidders

Section currently under development.

7.3 Pre-Bid Meetings

Section currently under develop..."

2024-04-12T16:35:05Z

Created page with " <h1> Chapter 7 Bid Phase and Award </h1> <div class="tab">  <h2> 7.1 Addenda </h2> <p> Section currently under development. </p> <h2> 7.2 Questions from Bidders </h2> <p> Section currently under development. </p> <h2> 7.3 Pre-Bid Meetings </h2> <p> Section currently under develop..."

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<h1>
Chapter 7 Bid Phase and Award
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<h2>
7.1 Addenda
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Section currently under development.
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7.2 Questions from Bidders
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Section currently under development.
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<h2>
7.3 Pre-Bid Meetings
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Section currently under development.
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7.4 Bid Analysis and Reward or Rejection
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Section currently under development.
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Chapter 7 - Bid Phase and Award - Revision history